Constitution of the Health Professions College Council
ARTICLE I. NAME OF ORGANIZATION
The name of this organization shall be The Health Professions College Council and is hereafter referred to as HPCC in this Constitution.
ARTICLE II. PURPOSE STATEMENT
The Purpose of this organization shall be:
- To provide channels of communication and cooperation among the different disciplines of students and faculty of all the programs and organizations that are part of the College of Health Professions.To promote interest, awareness, and understanding of the health professions through the university and the community at large.
- To carry out service activities for the betterment of the University of Florida students and the community.
- To provide functioning framework for activities concerning the College of Health Professions and the Health Center at the University of Florida.
- To advocate for the students of the College of Health Professions at the University and in the community.
- HPCC will also serve as a voting body, which will allocate BOCC funds and make sure all funds are delivered properly and are not abused.
- This organization shall be not for profit and non-commercial in nature.
ARTICLE III. COMPLIANCE STATEMENT
Upon approval by the Department of Student Activities and Involvement, the Health Professions College Council shall be a registered student organization at the University of Florida. The Health Professions College Council shall comply with all local, state and federal laws, as well as all University of Florida regulations, policies, and procedures. Such compliance includes but is not limited to the University’s regulations related to Non-Discrimination, Sexual Harassment (including sexual misconduct, dating violence, domestic violence, and stalking), Hazing, Commercial Activity, and Student Leader Eligibility.
ARTICLE IV. UNIVERSITY REGULATIONS
Section A. Non-Discrimination
The Health Professions College Council agrees that it will not discriminate on the basis of race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status as protected under the Vietnam Era Veterans’ Readjustment Assistance Act.
Section B. Sexual Harassment
The Health Professions College Council agrees that it will not engage in any activity that is unwelcome conduct of sexual nature that creates a hostile environment.
Section C. Hazing
The Health Professions College Council agrees that it will not initiate, support, or encourage any events or situations that recklessly, by design, or intentionally endanger the mental or physical health or safety of a student for any purpose including but not limited to initiation or admission into or affiliation with any student group or organization.
Section D. Responsibility to Report
If this organization becomes aware of any such conduct described in this article, The Health Professions College Council will report it immediately to Student Activities and Involvement, the Director of Student Conduct and Conflict Resolution, or the University’s Title IX Coordinator.
ARTICLE V. MEMBERSHIP
Membership in this organization is open to all enrolled students at the University of Florida. Non-enrolled students, spouses, faculty, and staff may be associate members; however, they may not vote or hold office. All members and associate members are free to leave and disassociate without fear of retribution, retaliation, or harassment.
ARTICLE VI. OFFICERS
Section A: The administrative body shall be an Executive Board consisting of President, Vice-President, Secretary, Treasurer, Public Relations Officer, Social Chair and Historian as appointed by popular vote in an election open to all students and faculty of the College of Health Professions.
Part 1: The President shall conduct all meetings of the HPCC and act as general coordinator of council activities. The President shall represent HPCC in all college affairs. It is strongly recommended that the President have served on the council for one academic year prior to being elected to this position.
Part 2: The Vice-President shall assist the President in all matters of HPCC and assume the President’s duties in the absence of this officer. In addition, the Vice-President shall act as project or program coordinator and advisor to all committees created and pre-existing within HPCC.
Part 3: The Treasurer shall be responsible for managing the finances and the budget of HPCC and reporting these to the voting body.
Part 4: The Public Relations Officer shall be responsible for accessing and procuring publicity for HPCC events and college activities. The Public Relations Officer shall work with the faculty advisor to ensure college guidelines are followed regarding all public relations. The Public Relations Chair may also act as the Historian for HPCC, charged with photographing and summarizing HPCC events in order to keep the college up to date.
Part 5: The Social Chair shall be responsible for organizing events of HPCC members and the umbrella organizations to ensure positive relationships and maintain a unified organization. These events will include all service, fundraising, and social activities that the council participates in.
Part 6: The Historian shall be responsible for documenting the activities and events of the council through photography of organization activities. The Historian shall regularly attend council meetings, events, projects, and socials and is required to compile a group of photographs and/or videos in a presentable format using scrapbooking or social media during their active time in office.
Section B: The appointed officer of the Health Professions College Council shall be Secretary.
Part 1: The Secretary shall be appointed by the Vice President.
Part 2: The Secretary shall be responsible for notifying members of the meetings, arranging location of meetings, providing minutes, assisting in HPCC correspondence, recording attendance, and providing other administrative assistance to the Executive Board as needed.
Section C: The Executive Board shall serve in their positions for one academic year and/or until their successors are elected/appointed.
Section D: Any officer of the Health Professions College Council may be removed through the following process:
Part 1: A written removal request by at least 5 voting members of the organization should be submitted to either the President or Vice President. Once these letters are read, and following a brief discussion with the members requesting the approval, a written notification will be sent to the officer in question requesting that they be present at the next meeting in order to respond to the removal request.
Part 2: A two-thirds majority vote of members present is necessary to remove the officer (standard club voting procedures still apply).
Part 3: In the event that an officer is removed, the remaining officers may appoint an interim to fill the vacant position until an election may be held.
ARTICLE VII. ELECTIONS
Nominations for all officer positions will take place annually from the members starting in February. Any member may nominate any other voting member, including him or herself. Nominations may also be made during the election meeting prior to closing of nominations.
All election voting shall be done according to Robert’s Rules, and a secret ballot vote will be cast. This is open to all students in the College of Health Professions. A minimum of 15 voters is necessary for an election to be valid. Voters include any registered student seeking a degree housed in the College of Public Health and Health Professions. The voting body shall consist of any student running for an Executive Board position, as well as the current Executive Board. Elections for student representatives will occur during the month of March or Beginning of April of each year. The voting body will be responsible for participation in HPCC activities and executing the wishes of the students of the College of Health Professions. Each representative and officer (except for the President) shall represent a single vote. The President will only vote in the event of a tie.
No person shall be eligible to serve for more than one academic year in the same office position. If an Executive Board member cannot fulfill their term for any reason, that member will be replaced by a majority vote on a secret ballot at a regular/special meeting, with the exception of the President. If the President is voted unable to fulfill the duty of the office then the Vice-President will assume all duties of the President.
If at any time the voting body feels it is not being properly served by the officers of HPCC, it may call a vote of impeachment. A four-fifths vote of the voting body would suffice for dismissal by impeachment of an officer. A replacement officer shall be elected from HPCC in accordance with the qualifications set forth in the HPCC by-laws and with all due haste.
ARTICLE VIII. FACULTY ADVISOR
The Faculty Advisor shall serve as a resource person and provide advisory support for the officers and members of the organization. It is recommended that the faculty advisor attend executive and general meetings; however, he/or she may not vote in any HPCC matters.
The Dean of the College of Public Health and Health Professions shall appoint a faculty advisor to HPCC. The Executive Board is free to make nominations/recommendations for this position to the Dean. This will be done once throughout the tenure of the faculty. The appointed faculty advisor may keep his/her position for subsequent academic years with approval of the Dean of Students. If the faculty advisor must step down for any reason, officers shall nominate a replacement/interim advisor followed by approval from the Dean of the college.
The faculty advisor will serve a term of one (1) academic year. In the event that the faculty advisor is unable to continue in their position, officers may nominate a replacement at any time, to be confirmed by a majority vote of the members.
ARTICLE IX. FINANCE
HPCC will not require membership dues; however, it will raise funds for operational activities of the organization. HPCC will also apply for the Student Government funding.
ARTICLE X. DISSOLUTION OF ORGANIZATION
In the event this organization dissolves, all monies left in the treasury after outstanding debts ad claims have been paid, shall be left to the BOCC for future allotment to the SG funded organizations.
ARTICLE XI. HPCC REPRESENTATIVES
It is advised that the presidents and treasurers of each organization funded by SG Finance under the college of Public Health and Health Professions attend monthly HPCC E-board meetings as representatives for their respective organizations; however, they may appoint a representative, to take their place, if they are unable to attend these meetings.
ARTICLE XII. AMENDMENTS TO CONSTITUTION
This constitution may be amended at any regular meeting of HPCC by a two-thirds
Vote of the members present and voting, provided that notice of the proposed amendment was given at the previous meeting and that the proposed amendment shall be subject to approval of the Department of Student Activities and Involvement.